Operations & Business Development
Event & Logistic Coordinator
TRACE Consulting is seeking a motivated, organized, and detail-oriented Event & Logistics Coordinator to plan, organize, and deliver its events, including workshops, trainings, stakeholder consultations, validation meetings, and project launches, and to provide the logistical and administrative support these events require. The role works closely with project teams, senior management, clients, government officials, development partners, and vendors to ensure that every event runs smoothly, on time, and within budget.
Event coordination is the primary purpose of this role. Administrative and logistical support is provided mainly in service of TRACE's events and the wider operations function. The position is suited to a candidate with proven event or operations experience, strong organizational and communication skills, and a professional, solution-oriented approach under pressure.
What You Will Gain:
• Hands-on experience organizing high-profile events with government agencies, development partners, and private-sector stakeholders.
• Exposure to a multidisciplinary advisory firm working on trade facilitation, regulatory reform, laboratory accreditation, and digital transformation.
• Guidance and feedback from experienced professionals, with opportunities to strengthen planning, vendor management, and stakeholder engagement skills.
• A pathway toward broader operations and project support responsibilities.
Application Instructions:
Interested candidates should submit the following documents, combined into a single PDF file:
• An updated CV highlighting relevant event management and operations experience.
• A short cover letter outlining their interest in the role and suitability for event coordination.
• A relevant sample, such as an event plan, run-of-show, or post-event report from a past event (preferred).
Send to: contact@traceconsultingltd.com or via the website.
Subject Line: Application for Event & Logistics Coordinator
Key Responsibilities
- Plan, organize, and coordinate TRACE events end to end, including workshops, trainings, seminars, stakeholder consultations, validation meetings, project launches, and client meetings, whether in person, online, or hybrid.
- Develop event concepts, work plans, checklists, and run-of-show schedules and timelines in consultation with project teams and management.
- Prepare and monitor event budgets, track expenditure, and ensure costs remain within approved limits.
- Identify, book, and manage venues, caterers, AV and sound providers, printers, decorators, photographers, transport, and other vendors; maintain a database of vendors and rates.
- Manage invitations, guest lists, registrations, and follow-ups, including communication with senior government officials, development partners, and other dignitaries.
- Prepare event materials such as agendas, concept notes, banners, name tags, folders, and handouts, working with the communications and design team.
- Arrange travel, accommodation, transport, and field visit logistics for staff, consultants, speakers, and guests when required.
- Prepare quotations, comparative statements, requisitions, and supporting documents for event procurement, and coordinate with Accounts & Finance on advances, vendor payments, and settlements.
- Maintain accurate event files, contracts, invoices, receipts, attendance records, and post-event reports, and keep an annual events calendar.
- Any other tasks assigned by the supervisor.
Required Qualifications
- Bachelor's degree in management, hospitality, communication, public relations, or a related field from a recognized university.
- 2-3 years of relevant experience in event management, event coordination, operations, or administration.
- Strong planning, organizational, and time-management skills, with the ability to manage multiple events and deadlines at the same time.
- Good understanding of event budgeting, procurement, and vendor management.
- Strong interpersonal skills and the confidence to communicate professionally with government officials, clients, consultants, vendors, and senior management.
- Attention to detail, a problem-solving mindset, and the ability to stay calm under pressure.
- Willingness to work flexible hours, including early mornings, evenings, weekends, and travel outside Dhaka when events require it.
- Experience organizing workshops, conferences, trainings, or stakeholder events for government, development partners, NGOs, international organizations, or consulting firms.
- Experience coordinating hybrid or online events.
- Interest in or familiarity with international trade, policy reform, or development work.